Lowongan Pekerjaan PT Freeport Indonesia

Deliver quality administrative and secretarial services in a professional, accurate and timely manner satisfying the customer/s needs, supporting the department's key objectives and administrative risk management division related exploration, geology, geotechnical and hydrology.

The key duties and responsibilities of this position are:

• Provide filing systems to ensure all documents are filed correctly and in a timely manner so the customer can obtain files easily and at any time when required.
• Act and proceed with any daily office and secretarial duties required by the customer/s in an accommodating and timely manner to ensure quality customer service.
• Coordinate all business meetings and travel itinerary requirements promptly and accurately to ensure customer confidence in the service provided.
• Coordinate with department head and section head to determine the need in personnel administration, cost control and office support. Including Organize and review the division's regular administration benefit.
• Review and analyze expenditures, detail transactions against Department budget to ensure they are allocated into correct elements in accordance with the Departmental budget.
• Process management staff leave/vacation/business travel (recording, booking, canceling and ticketing) to ensure smoothness of work activities within Department and all processes are handled in accordance with company's policies and procedures. The arrangements including of Business Visitor Travel Request overseas vendors and FCX employees with the Freeport McMoran travel.
• Coordinate with Human Resources, Finance & Accounting Department and AEA in, employee's status change, benefits, Work Location Bonus, Shift Bonus, and Annual Medical Check-up, to ensure each employee received an appropriate compensation and benefits entitlement.
• Provide accurate translation services at all times in communication and correspondence so that it ensures good customer service.

• Review and control daily material requirement, such as material availability, update supplier and inventory data, stock request through MIMS to ensure the smoothness of material processes and to meet department objective in cost efficiency.
• Managing SVPs schedule and business, such as meeting internal and across division, upper management level, FCX team, MIND ID, government, and other external parties, including business trip within Indonesia and international scope.
• Organize the annual mandatory training, MCU, and portfolios accountability the management staff follow Company regulations.

• Provide supports to Geo Engineering personnel in general administration matters, e.g., benefits claim, travel arrangement, cobus, emergency, and meeting arrangement.

• Coordinate and provide supports to the division's contractors, e.g., attendance list, travel arrangement, when the contractors size do not allow them to have full administration presence in the site.
• Responsible the Geoengineering Document management system administration.
• Standardize administration of division across nine departments (Mine Surface & Regional Geotech, GIMC, GIC, Safety, Hydrology, Geology, UG GBC, UG DOZ-DMLZ & BG, UG Geotechnical Services).

• Organize counterparts' report of technical experts' expatriates with the national employees in order to comply to the Government of Indonesia's regulation.

• Sound understanding the PTFI Human Resources policy and document administrator.
• Coordinate administration across divisions and senior corporations.
• Prepare and process all divisional accounts that require payment in a timely manner and forwarding to Finance and Accounting for prompt payment processing so to keep the customer/s satisfied.
• Organize division internship programs and scholarship, including communicating with the party related to enrollment.

• Translating document/report from/to English.
• Mentor new hires administration staffs and handle administration of department when their administrator is on leave.

• Facilitate audit documents to intragroup services due to the requirement of prevailing tax regulations related to FCX / FMS services to PT Freeport Indonesia
• Collaborate with the Non-Staff Performance Appraisal progress with the HR Performance Management Team to ensure the supervisors complete the assignment in a timely manner.

• Coordinate the SINCERE program to ensure division achievement fills the target.

Job Requirements Qualifications:

• Experience and knowledge of business administration principles technique on Mining world class company.
• Knowledge of general business process for exploration, geology, geotechnical and hydrology.
• Ability to set working coordination and collaboration within organization to be efficient for division business administration.
• Good communication, interpersonal and manage the relationship within business administration stake holders.
• Sounds understanding with business administration, Human Resources policy, labor regulations, general finance system set.
• Strong skill set for Microsoft Documents application (words, excel, power point, and cloud documentary systems)

Background Education and Experiences:

• University degree, with any discipline major preferably from an Engineering background.
• Good proficiency in Bahasa and English (written, verbal and spoken) it a must.
• Minimum 3 years' experience in the Mining business administration industry.
• Has developed, executed, and demonstrated knowledge of technical business administration business process.
• Good knowledge for Safety, Health and Environment on Mining Industry.
• Must have experience who collaborate and working with multi ethics and culture.

Dateline: 25 Jan 2023

Lamar disini : https://www.careers-page.com/freeportindonesia/job/L6X3Y64W